2.1. The event is open to four-wheeled cars, tri-cars and motor tricycles manufactured up to 31 December 1904 and holding a valid Certificate of Date issued by the Veteran Car Company Limited Dating Advisory Committee or alternatively a valid VCC Veteran Passport.
2.2. Exceptionally, the following may also participate:
2.2.1. Vehicles which have, in the past, been issued with a Certificate of Date by the Veteran Car Company Limited Dating Advisory Committee showing the date of the car as 1904 or earlier and have participated on a previous run.
2.2.2. Vehicles out of period as invited by the VCR Steering Group.
2.3. Any person holding a driving licence valid for use in the UK. That person will be the driver of the car and the nominated entrant. Any entry proposed by a legal entity will be deemed to be represented by the nominated driver in all matters.
2.4. Entrants of vehicles without a current valid Certificate of Date or VCC Veteran Passport must apply to the Veteran Car Company Limited Dating Advisory Committee for a Certificate of Date or a VCC Veteran Passport which, if approved, the Passport will be valid for two consecutive VCR events from date of issue and valid for the original applicant of the Passport only. Applications for the Certificate of Date or VCC Veteran Passport must be made direct to the VCC via website: www.vccofgb.co.uk Tel: +44(0)1462 742 818 Fax: +44(0)1462 742 997 or email: firstname.lastname@example.org.
2.5. A VCC Veteran Passport issued is valid for a period of two consecutive VCR events only. The entrant should apply to the Veteran Car Company Limited Dating Advisory Committee for a Certificate of Date during this two year period. If the Veteran Car Company Limited Dating Advisory Committee are unable to complete the full-dating in this time the VCC, at their discretion, may extend the VCC Veteran Passport period until such time that full-dating can be completed or otherwise.
2.6. Unless already held by the Organisers the entrant is required to submit a copy of the vehicle's valid Certificate of Date or VCC Veteran Passport at the time of entry or by Friday 30 August 2013 latest. An entry will not be confirmed or accepted for participation in the 2013 VCR until the Organisers are in possession of the above. To avoid entry fee penalty clauses (see Regulation 6) an entrant is advised to submit his entry early and forward the certificate/passport copy as soon as possible but by Friday 31 May 2013 latest.
2.7. Acceptance of a vehicle in this or a previous VCR is not necessarily considered as proof of its age or eligibility.
2.8. It is the entrant's responsibility to ensure that the vehicle is in a road worthy condition. All cars must meet the legal requirements to run on public roads in the UK. Trade Plates are not permitted.
2.9. All participating cars must have front (white) and rear (red) lighting either fitted to the car or temporary lights that can be attached in poor light conditions. Temporary lighting can be of modern manufacture.
2.10. Commercial vehicles (vans, lorries, buses) and motorcycles (with or without sidecar) are not eligible to participate.
2.11. From 2012 entrants of steam vehicles are required to submit a copy of a valid boiler test certificate with their vehicle entry.
Friday 1 March - Entries Open
Friday 31 May* - First Close of Entries
Wednesday 31 July* - Second Close of Entries
Friday 30 August - Publication of list of Entrants
Friday 27 September* - Last Close of Entries
Sunday 3 November
6.00am - Paddock Opens, Hyde Park
6.58am - First cars start, Hyde Park (Official Sunrise Time)
8.45am - Hyde Park, Start Closes
9.58am - Preston Park, Brighton Official Finish Opens
10.03am - Madeira Drive, Brighton Opens
4.15pm - Preston Park Check Point Closes
4.30pm - Madeira Drive, Brighton Closes
*Note - penalties apply for late entries after Friday 31 May (See Section 5)
4.1. Assembly and Start:
4.1.1. Vehicles will assemble and start in Serpentine Road, Hyde Park, London. A souvenir plaque will be awarded to the first driver of each car starting.
4.1.2. The starting order will be determined by a combination of age and the horsepower of vehicles entered. The earliest vehicles will start first. The published starting order is definitive.
4.1.3. The first cars will start at Official Sunrise Time (6.58am) with cars departing in batches at intervals of no more than two minutes. Participants start times will be published in the souvenir programme and on the official website (www.veterancarrun.com).
4.1.4. All cars must be in their allocated assembly area parking space 30 minutes before their starting time.
4.1.5. Non-participating veteran cars, trailers and commercial vehicles are not permitted inside the boundary of Hyde Park.
4.1.6. Exceptionally the unloading of trailers is permitted on North Carriage Drive between 6.00am and 8.30am on Sunday 3 November. Parking is not permitted except in authorised areas; any unattended vehicles could be clamped or towed away by the authorities.
4.1.7. Any vehicle that differs from the information given on the entry form may not be permitted to start the Run.
4.1.8. Children participating as passengers on the Run must remain with their guardian and veteran car at all times whilst inside the Hyde Park, Crawley and Brighton paddocks. The Organisers strongly recommend that all children wear a high-visibility safety vest.
4.2. The Route:
4.2.1. The length of the Run is approximately 60 miles (97km) and will be sign-posted with orange RAC signs from the Start at Hyde Park to the Finish at Madeira Drive. Participants will receive full details of the route which passes through Croydon and Crawley with official coffee stop and check point at The Ramada Crawley Gatwick formerly known as The George Hotel in Crawley High Street.
4.2.2. The maximum average speed permitted is 20mph. This will be determined from the participant's start time to their arrival at Preston Park, Brighton. Arriving before their allowed time has elapsed will result in the entrant's exclusion.
4.3. Driving Standards:
4.3.1. All drivers are required to obey the Highway Code and all instructions of Police Officers and Officials of the event.
4.3.2. Driving Standards Observers appointed by the Organisers will monitor the progress of the entrants along the route. Their reports will result in penalties (see item 13. Penalties) being applied by the Clerk of the Course in cases where driving is considered to be in a manner likely to bring the event into disrepute. Penalties will include exclusion and disqualification on the day and for future VCR events.
4.3.3. Police Officers and Event Officials are "Judges of Fact" and their reports on any driver's poor standards of driving and/or lack of respect for the Highway Code will be taken as fact and acted on accordingly.
4.3.4. All entrants/drivers are reminded that the Run is NOT A RACE and that they act as ambassadors to the VCR.
4.4. The Finish:
4.4.1. The official finish of the event will be at the Preston Park, Brighton check point which closes at 4.15pm. The ceremonial finish will be at Madeira Drive, Brighton which closes at 4.30pm. The driver of each car finishing before the official closing time at Preston Park will be awarded a commemorative medallion at Madeira Drive on the day. Where possible, a professional colour photograph of their car arriving at Brighton and an individual certificate will be supplied in the Finishers Pack sent by post to the entrant after the event.
4.5.1. A list of entrants that completed the Run having visited the checkpoints and arrived at Preston Park, Brighton before the control closed will be available at the Event Office in Madeira Drive, Brighton. This list will also be available on the official website (www.veterancarrun.com) after the event.
5.1. Entries may be made online at www.veterancarrun.com or alternatively by completion of the Official 2013 VCR Entry Form. The declaration must be signed and posted, faxed or emailed to the Organisers by the closing dates shown in Section 3.
5.2. The Organisers are intending to be able to accept all valid entries, but reserve the right to limit the number of starters in the interest of safety. The maximum entry to be accepted is 550.
5.3. Second close of entries is on Wednesday 31 July which must include the appropriate (Saturday 1 June to Wednesday 31 July) Late Entry Penalty Fee. Any entry made after this time (up to Friday 27 September latest) must include the maximum Late Entry Penalty Fee. Entry at this time will only be accepted after the consultation by the Organisers with The Royal Automobile Club and may not be listed in the souvenir programme and will start at a time designated by the Organisers.
5.4. Please note that if you have previously participated in the Run it does not equate to automatic eligibility and entry.
5.5. The Organisers require all entries to be accompanied by one (approx. 15cm x 10cm) photograph of their vehicle. This is for the purposes of publicity as each car accepted, by Wednesday 31 July, will feature in the official programme and website. The Organisers will retain this photograph, which must be a 3/4 front picture and must be copyright free.
5.6. The Organisers require each new entry to be accompanied by a copy of either an eligible Veteran Car Company Limited Dating Advisory Committee Certificate of Date or VCC Veteran Passport. If not available at time of entry, the Entry Form should be completed and returned as required with a covering note advising that a copy of the certificate/passport will be sent by latest Friday 30 August. An entry cannot be officially accepted into the Run until receipt of copy of eligible certificate/passport. For vehicle eligibility criteria refer to Regulation 2.
6. ENTRY FEES
A two tier pay structure has been introduced for 2013 to encourage the entry of older veteran vehicles.
6.1. Entry Fee (per car) by Friday 31 May 2013
6.1.1. All four-wheeled cars and tri-cars entered manufactured up to 31 December 1899 = £250.00
6.1.2. All three-wheeled single-seat motor tricycles entered manufactured up to 31 December 1899 = £125.00
6.1.3. All four-wheeled cars and tri-cars entered manufactured from 1 January 1900 = £350.00
6.1.4. All three-wheeled single-seat motor tricycles entered manufactured from 1 January 1900 = £175.00
6.1.5. A £10.00 admin fee on the above entry fees will be charged for entries not entering online via the Veteran Car Run website: www.veterancarrun.com
Plus - Following Late Entry Penalty Fee to be added to above Entry Fee
Entries received after Friday 31 May but by Wednesday 31 July = £100.00
Entries received after Wednesday 31 July but by Friday 27 September = £300.00
All entries require entry fee and late entry penalty fee if applicable.
All entries require payment in UK Sterling ONLY.
All prices where appropriate include VAT at 20%
6.2. Entrants of four wheeled cars and tri-cars entered will receive 4 personnel passes, 2 participant vehicle numbered plates, 1 route information card, 1 official programme and a maximum of 4 evening function tickets if requested. Additional personnel passes (limited to a maximum of 2 per vehicle entered) may be purchased at £28.00 per pass. Entrants of three-wheeled single-seat motor tricycles will receive 1 personnel pass and a maximum of 2 evening function tickets if requested.
6.3. The entry fee will be refunded in full, in the case of the event not taking place, or in the case of an entry not being accepted (less an Administration Fee of £50.00).
6.4. In the case of an entry being withdrawn by Friday 31 May, a full refund less an Administration Fee of £50.00 will be made. After this date, no refund will be made.
6.5. It is the responsibility of the entrant to contact the Entrants Administrator if formal acknowledgement of any entry form is not received within 21 days of posting.
6.6. The Organisers reserve the right to refuse the entry of an entrant or driver, without giving reasons for refusal.
6.7. Any changes of vehicle must be notified to the Organisers in writing. No change of vehicle can be made after 5.00pm on Friday 30 August.
6.8. Any formal Entry Withdrawal must be notified in writing (post or email) to be received by the Organisers by 5.00pm on Friday 25 October.
7.1. Participants will be provided with two vehicle numbered plates (approx. 7.5" x 5.8"/19cm x 15cm), which must be clearly displayed in forward and reverse facing positions on the veteran vehicle for the duration of the Run. Provision of a suitable mounting is recommended.
7.2. No advertising, trade sign or promotional display may be carried on the participating vehicles, other than that on the official numbers supplied by the organisers.
8. EXITING MADEIRA DRIVE, BRIGHTON AFTER THE EVENT
8.1. From 4.00pm to 5.00pm only, participants in their Veteran cars will be formally permitted to exit Madeira Drive under the FINISH arch in the direction towards the Pier and Aquarium Roundabout. At any other time exit from Madeira Drive is as directed.
9. OUTSIDE ASSISTANCE (TENDER VEHICLES)
9.1. For the purpose of these regulations, a tender vehicle is deemed as any vehicle supporting, assisting, delivering or picking up a participating veteran vehicle before, during or after the VCR. A tender vehicle can be a vehicle with a trailer or a commercial vehicle transporter.
9.2. New to 2013, each entrant will be issued with a tender vehicle window sticker. This will link the tender vehicle to the veteran car entrant and is for identification purposes only. If you have a tender vehicle driving the designated tender route they must display this sticker in their windscreen. NOTE - this does not give access to the tender vehicle car parks at Crawley and Brighton.
9.3. If a tender vehicle pack is purchased an official vehicle pass will be sent to you. This must be displayed in the windscreen when arriving at the car parks in Crawley and Brighton. NOTE - this pass will be in addition to the vehicle pass all tender vehicles will receive this year. Participating cars are permitted only one tender vehicle. They will also receive details of the official tender vehicle route.
9.4. Participants and tender vehicle crews will be provided with identity passes to enable them to gain access to the paddocks at Hyde Park, Crawley and Madeira Drive. NOTE - tender vehicle access is prohibited to these paddocks. These should be worn at all times as admission will not be granted without one.
9.5. Tender vehicles are not permitted on the official veteran car route of the event. The presence of these vehicles following the route is a major cause of delay to participants.
9.6. Driving Standards Observers on the route will report tender vehicles causing unnecessary obstructions to the Clerk of the Course. Infringement of this regulation could result in the associated veteran car entrant and/or driver concerned being excluded from the results and forfeit of the finisher's awards for this year's event.
9.7. For tender vehicles parking on Madeira Drive, Brighton, on the Thursday, Friday, Saturday, Sunday and Monday a tender vehicle pack must be purchased. This requirement will be strictly enforced. All vehicles parked in this area must not arrive before 6.00pm on Thursday 31 October and must be removed by 12.00pm (midday) on Monday 4 November to avoid clamping/removal and related fees. Security and parking staff will be in attendance.
9.8. Official event recovery vehicles, in cases of temporary breakdown or steep inclines, may tow the veteran cars on the Run, no penalty applies. If any damage or loss occurs the liability remains with the veteran car entrant.
9.6. The entrant/first driver is deemed responsible for the conduct of their tender/support/pick-up vehicle.
10. TENDER VEHICLE PACKAGES: (to be submitted upon entry confirmation)
10.1. PACK 1 - Single towing vehicle with the capacity of no more than one veteran vehicle. Parking will be as usual at the end of Madeira Drive, Brighton. Pack includes "Vehicle" access pass authority, tender-route details, one official programme and official identification for two people. One pack per entrant at £66.00.
10.2. PACK 2 - For a towing vehicle and trailer (or commercial vehicle) with capacity for more than one veteran vehicle. Pack includes "Vehicle" access pass sticker, route details, two official programmes and official identification for four people. One pack per entrant at £125.00.
10.3. Tender vehicle parking on Madeira Drive is restricted to 170 tender vehicles allocated on first order basis. Please see further bulletins for information on any secondary locations.
10.4. Enhanced security staff levels will be in attendance at the tender vehicle parking area in Madeira Drive, Brighton to check vehicle authority and direct orderly parking.
11. OFFICIALS OF THE MEETING
Event Manager - Neil Carr-Jones
Strategic Director - Nick Wigley
Project Manager - Rebecca Lowman
Media Officer - Rebecca Leppard
Clerk of the Course - TBC
Chief Official, Hyde Park - Pete Harding
Chief Official, Croydon - Roger Sawyers
Chief Official, Crawley - David Ross
Chief Official, The Hills - Derek Jenkins
Chief Official, Redhill - Hesketh Emden
Chief Official, Hammer Hill - John Hilton
Chief Official, Clayton Hill - Richard Hilton
Chief Official, Preston Park - Mike Hibbins
Chief Official, Brighton - Tony Johnstone
12. GENERAL INFORMATION
12.1. There are many car parks available in central London. Please visit the www.veterancarrun.com website to find a list of car parks. NOTE - new to 2013 parking must be booked directly with the car parks.
12.2. The organisers insure the parties and other parties as necessary against all third party risks whilst participating in the sections of the event on private land. This cover will come into effect at the start of the Run and will cease at the end of the Run, or at the moment of retirement or exclusion.
12.3. Entrants and all drivers must have valid insurance covering them against liability for both personal injury and damage to the property of third parties on the public road sections of the Run, in accordance with the Road Traffic Act.
12.4. International entrants having enquiries about insurance matters for the Run should contact the Organisers early for further information.
12.5. There are health and safety arrangements in place for the Run and the event areas to manage the hazards and risks identified. All persons involved and attending this event must comply with the safety arrangements in place.
12.6. All prices shown in this document include 20% VAT where appropriate.
12.7. The annual London to Brighton Veteran Car Run (VCR) is owned by The Royal Automobile Club and advised by its Steering Group for the event which includes elected members of the participants.
13.1. Following penalties may be applied by the Clerk of the Course for the reasons shown:
4. Format - Different Vehicle
7. Identification - Advertising
7. Identification - Participant number not displayed
Forfeit of Finisher's Award
4. Format - Driving Standards
4. Format - After the finish has closed
9. Outside Assistance (tender/support/pick-up vehicles)
4. Format - Time Schedule
4. Format - Driving Standards
13.2. Any participant appeals must be made in writing to the Clerk of the Course by 5.00pm on Sunday 3 November 2013.
14. ORGANISERS (on behalf of The Royal Automobile Club)
Goose Communications Ltd,
Tel: +44(0)1483 524 433
Fax: +44(0)1483 524 411
Contacts (via above telephone number and email address)
Event Manager - Neil Carr-Jones
Strategic Director - Nick Wigley
Project Manager - Rebecca Lowman
PR and Communications - Simon de Mille
Director of Corporate Partnerships - Chloe Turrall
Sponsorship Manager - Mark Pollard
Issued on behalf of the Royal Automobile Club by Goose Communications Limited - March 2013